Board of Directors Meetings

Tour to the Balsams:  We still need an article about the tour to The Balsams for the newsletter.  Dutch Dresser agreed that for some of us, it is a major hike to The Balsams.  Although this year we had a larger group than last year.  There is another newly restored mountain resort/hotel Dutch suggested.  We need to get the name from him, and check it out.

DER BBQ:  Count this as a very successful event.  There were at least 15 cars.  We spent over $150 on food, and this time we forgot to collect the $5.00 per car.  We are still ok, but we need to pay attention to what we spend.  Joe Thrift was going to speak with Jeff about the Oxford Plains autocross, but didn't get the opportunity.  Joe will call Jeff and let him know that we decided not to host the autocross this year.

PANORAMA article (Regions column):  Glenn wrote a brief blurb about our Mackworth Island charity event, which was published in the From the Regions section of the most recent Pano.

Zone 1 Rally and concours:  Lengthy discussion of 2005 Zone 1 Concours and Rally -- It was agreed that in order to host the event, our region needs an individual who will be in charge of or lead the various activities that contribute to planning and putting on the event.  Steve Atwell will contact Henry Hoeh, and discuss the situation with him again.

German Restaurant tour:  Sunday, October 3 is the tour to, and dinner at the Old Munich restaurant in Topsham.  Steve Atwell has contacted the restaurant, and they are expecting us.  Details of the event will be posted on the DERPCA website, and Linc will send out an e-mail reminder to all for whom he has e-mail addresses. 

Finances:  Regarding the $5.00 per car issue -- It should be handled on an event-by-event basis.  It should definitely be considered when the club is going to have costs, such as for food and/or trophies.  One member suggested we develop a spreadsheet or other record-keeping aid to show financial gains and losses by event.

Other:  Further discussion of what types of events work best for us: We seem to do best with social events, such as tours, barbeque/picnics, restaurants, etc.  We are not yet ready to host a track event.  We need to wait and see if the indoor karting piques interest as a winter activity.  We had good turn-out at the one we held last year.

              Linc Avery reported interest in the Indoor Karting league.  He reported that several people have e-mailed him expressing interest, and asking for more information. He will make arrangements to set up a DER league this fall or winter.

              Glenn reported that he may have found a member who is interested in recreating the Mid-Coast Ramble.  He is Mark Ellis.  He works in the Falmouth area.  Glenn will stay in contact with Mark as we plan next year's events.

             Gerry Giordano reported that he had recently attended a car show in Windham.  There were probably 400 cars there.  While there he met up with the organizer of the annual Foreign Car Show, who indicated that he plans to hold the next show at Mackworth Island rather than Fort Williams, where it has been in past years.  That would have implications for our Mackworth Island car show, should we choose to do it again next year.  One possibility is to consider a joint event.

Next Meeting:  October 19th, 2004 at 7:00 at Steve Atwell's office (Otis & Atwell on Gannett Drive, S. Portland).

Adjourned at 8:30 p.m.