Board of Directors Meetings

Board Meeting Minutes

September 10, 2002

Previous BOD Meeting Minutes

Present:    Don McGilvery, Rod Carr, Glenn Hill, Joe Thrift, Sally Sprafka

Meeting convened 7:00 p.m.

Minutes approved as written with the added note that the rescheduling of the Mid-Coast Ramble is to coincide with Foreign Car Day at Owl's Head on October 13.

Membership:  No new information since August

Old Business:  The Minutes from the August meeting were approved as distributed, with the added note that the rescheduling of the Mid-Coast Ramble is to coincide with Foreign Car Day at Owl's Head on October 13.

Upcoming events:    

German Restaurant Tour:  October 6. Steve Atwell has agreed to be the contact person.  To be held at the Old Munich Cafe and Biergarten in Topsham.  Don will do a flier for this and other October events (see below).  Fair amount of discussion about how to get the flier out to members.  Glenn agreed to move the date of the next newsletter up so the flier can be included as a "post this on your fridge" insert.  See Events and newsletter for further information

 Midcoast Ramble:  Has been rescheduled for October 13. 

 October 26:  Charity Run/ Make-A-Wish Foundation, hosted by North Country Region. 

October 27:  Oxford Plains is available for autocross.  Conflicts with NHIS event that several members will attend.  Sally Sprafka will help with timing and scoring at Oxford.  Don will contact Don Michaud (who helped out last year) to see if he is available.

Past Events:  Jeff's Barbeque - -  Excellent turnout.  Some great cars.  Some new people we had not met before.  The event broke even.  Next time one of us needs to remember to take Ketchup for the burgers and hot dogs.  Follow-up:  Nice little article in the newsletter about this event.  Especially like the brief discussion of the salad face-off.

Web Page review:  Linc was not in attendance.  Nothing new on the web page.

Newsletter update:  See above regarding moving date of next newsletter up and including flier for October events.

Communications from National:   Regarding Zone 1 rep - - Henry Hoeh is filling out the last year of Pete Tremper's term.  There will be an election this fall.  The Board agreed we have been less than satisfied with the manner in which Henry has handled the situation with Up'NMaine.  Prior to the election we will have a chance for input regarding the choice of a new Zone 1 rep.   There was a Volunteer questionnaire to be completed by any candidate for national office.  There was also a gracious letter from Ellen Beck thanking us for supporting her nomination as Enthusiast of the Year. 

Other:  The DER Board has been disappointed in the lack of recognition we have received from North Country Region for our contribution to the October charity event to be held again this year on October 26.  We sought recognition in publicity for the event, and would have liked to share in the charitable contribution, to enable us to contribute to Maine's Make A Wish Foundation.  At the last NCR track event at NHIS, Gerry Austin discussed the outcome of a meeting with Don and Ned Vadakin.  The conclusion is that DER members are seen as participants in the event, just like anyone else.  And all contributions will go to the branch of Make A Wish to whom NCR contributes (presumably the New Hampshire chapter).

Next Meeting:      Tuesday,  December 10, 7:00 p.m. at Otis Atwell & Timberlake, 980 Forrest Ave (enter through the rear). Major agenda items will be 2003 officers, and next year's banquet.

Adjourned at 8:45 p.m.

Sally Sprafka

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