Board of Directors Meetings

Board Meeting Minutes

July 16, 2001

Offices of Ledgewood, Inc.

Previous BOD Meeting Minutes

Present:    Don McGilvery, Steve Atwell, Ned Vadakin, Dave Getchell, Rod Carr, Joe Thrift, Linc Avery, Russ Radcliffe, Sally Sprafka

Meeting convened 7:00 p.m.

Minutes approved as written  

Old Business:                       

1.  A Taste of the Track:   Lengthy discussion of planned tour to NHIS in October to introduce interested members to driver education.  Preliminary discussion somewhat speculative, as Ned had not arrived yet to give accurate update on activities.  Basic plan is as follows.  Event to be last weekend in October.  To be called "A Taste of the Track".  North Country Region interested in making this a charity event.  Plan to charge $25/car.  Should lengthen the day by about 45 minutes.  Planned events for participants in A Taste of the Track:  Parade lap with "drivers" meeting before and after; ride with instructor in Yellow or White run group; maybe flag (or help flag) one session; and dinner (additional fee).  The bottom line is DER advertises the event, and gets participants there, and NCR will take care of the rest.  Plan to leave southern Maine (exact departure point not yet established) about 8:00 a.m. and tour to NHIS with planned arrival time about 11:00. 

Remaining issues relate to:

Expectations regarding who is in charge:  NCR suggests that if it is agreeable to us, they manage all aspects of the event at NHIS, and we manage the aspects that precede it…planning the tour, and getting participants to the track.  For example, NCR will identify instructors for people to ride with, and have loaner helmets on hand. 

Fees.  If we charge $25/car, which group keeps what portion of the fee? 

  Vehicles allowed on the track:  We need to plan for iffy weather, and not all participants bringing a Porsche.  Will other vehicles be allowed on the track?

Now our task is to publicize the event, and get people interested in coming. 

2.  Advertisers paid:    Performance Plus and Foreign Intrigue have paid.  What about web page ads? So far we have not broached that with our advertisers. 

3.   Membership:   As of 6/29/01 we had 134 members.  That is fewer than our colleagues in New Hampshire.  Do they count differently than we do?  We use the most conservative count, including only primary members who are current.  There is some concern about losing members.  Each loss is $12 less in the treasury.  And every little bit counts.  Suggestion that we get together a list of who has been dropped for non-renewal, and get some volunteers to call them.

New Business

Getch reminded us of a vintage race and Rennsport reunion the last weekend in July.  Also that same weekend there is an SCCA pro rally in Rumford.  Organized by John Buffum.  Will use paper company logging roads.  Sounds like fun. 

DER upcoming events:  Next is Jeff's Bar B Q on August 19.  German restaurant tour September 30.  Taste of the Track at NHIS October 27.

Web Page:  Not a lot new going on.  The layers look great.  And there is now a bulletin board where members can exchange messages with one another. 

Good news:  We were 6th out of 16 entries in the Parade Newsletter Contest this year.  Compared with almost dead last the previous year, that's pretty good!  Congratulations, Getch. 

Meeting adjourned at 8:45

Next meeting, August 13, 2001

Sally Sprafka

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