Board of Directors Meetings

Board Meeting Minutes

March 9th, 2004

Offices of Industry & Energy Associates (Terri Omatick)

Present: Terri Omatick, Rod Carr, Glenn Hill, Joe Thrift, Sally Sprafka, Kyle and Steve Atwell. Guest: Jerry Giordano

Meeting convened 7:00 p.m.

Minutes approved: Approval of minutes from February.

 Membership: Rod reported he has not received an update from PCA National yet.  We are currently at 179 active members, plus about 15 that we are carrying.

Old Business:  Planning for March 27 banquet:  Last minute things include:  Need a TV/VCR combo for tapes.  Need a DVD player for the intro DVD from the upcoming Zone 1 concours and rally in Saratoga Springs.  Linc will bring a projector and laptop.  We can rent a screen from the hotel.  Meal choices are chicken and haddock.  Terri and Steve will do the presentation, focusing on the 2005 Zone 1 concours and rally which we will host.  They will show the DVD introducing the Saratoga Springs event.  Steve Atwell will contact Bill Sowles regarding Morong providing hors d'oeuvres.  An interesting phenomenon: "Oops" postcards were sent out to be sure everyone had the correct date for the banquet.  Not only did they do that, but they also elicited quite a few responses to the invitation.  Might be a good idea to send out postcards periodically to remind people of the events calendar.

Glenn has spoken with Dave Getchell regarding his rally sport activities.  He has invited Dave to be our guest at the banquet. 

Maine Indoor Karting:  Consider possibility of forming a league beginning in the fall, and then have it as an ongoing winter activity.  Ask Linc to spearhead this through the website, to see how much interest there is.  Glenn will do an article about the recent impromptu event for the newsletter. 

Spring Fling is a go:  Ready to go for April 25.  Glenn will bring doughnuts and coffee.  Somehow Steve Atwell's name got connected to the coffee and doughnuts run.  He will contact Linc to get his name off. 

Show 'N Shine:    In collaboration with Baxter School for the Deaf.  Gerry reported that Dr. Taub, the School's director has discussed our proposal with the School's Board, including our interest in the event's being a benefit for the school.  Gerry will go there Tuesday of next week to follow up.  Rotary may help sponsor the event.  Gerry has contacted the Cumberland Motor Club who also may be interested in helping.  We reminded ourselves that PCA National provides financial assistance for benefit events.  Consider a weekend in July for this event.

Zone 1 Concours and Rally:  We can't use Fort Williams on June 5.  That is a major school graduation weekend.  Consider May 20 - 22 for the event.  Kyle will contact the Cape Elizabeth City Manager.   

Reminder - - on April 15 there is a meeting of volunteers for planning the Zone 1 event. 

Other events:   The calendar is in need of finalization soon. Possible events are the Ice Cream Run in June (June 20?);  The Balsams again (August 22?, we will need to approach Dutch Dresser to ascertain his interest); possible trip to Bar Harbor B & B in lieu of German Restaurant tour (Gerry has followed up and this is still being negotiated).  Glenn will Contact Dutch Dresser regarding The Balsams. 

New Business:  We need to start thinking about events for the upcoming year.  It was agreed that socially oriented gentle driving events (non-competitive, at moderate speeds, on good roads, that include opportunities for socializing) seem to be the most popular with our members. So we need to take that into consideration in our planning.   

Spring Fling will start off the new season at Morong's on Sunday, April 25 from 10 a.m. to noon.  The dealership manager will be sure the doors are open.  Joe Thrift has agreed to coordinate coffee and doughnuts.

Glenn brought materials from Maine Indoor Karting in Portland.  He and Karen visited there recently and had a great time.  He thinks we should consider doing an informal club event there.  Several options were discussed.  Glenn will follow up with Maine Indoor Karting to learn when good times might be for a PCA group

Web Page review: Linc is not here this evening.

Newsletter update:  Kudos to Terri on her first newsletter.  It looked great.  Interesting articles.  Next newsletter probably in early May.  Sally Sprafka will do an article on rallying to complement Doug's article on concours.  She may also set up a mini-rally route for people to run if they are interested.  Suggestion that we might want to contact Adam Baer to see if he is interested in helping with the concours.  Dutch Dresser has indicated an interest in helping with the rally.

 Other:  Glenn will check on new name tags for new board members. 

Next Meeting:  March 27 for banquet and elections, then July 20, 2004 at 7:00 at Steve Atwell's office (Otis & Atwell on Gannett Drive).

Adjourned at 8:35 p.m.

Sally Sprafka

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