Board of Directors Meetings

Board Meeting Minutes

January 9, 2002

Offices of Ledgewood, Inc.

Previous BOD Meeting Minutes

Present:    Don McGilvery, Ned Vadakin, Rod Carr, Russ Radcliffe, Brian Poulin, Sally Sprafka

Meeting convened 7:00 p.m.

Minutes approved as written  

Old Business:                                            

1.   Plans for banquet: Date is March 9.  Location Portland Country Club.  Suggest we include slides of new people who went to Taste of the Track in October.  Also Ellen Beck probably has a videotape of the event we may be able to use.  Suggestion we ask two or three people who participated in Taste of the Track (preferably new people) to talk for a couple of minutes each about their experience.  Don will look into getting the Rick Bayh tape.  Brian will deal with the technical aspects of the movies (projection, etc.)  Probably use the set-up we had last year.  There were no complaints.  Brief discussion of flower arrangement give-away.  Sally will provide the flowers for the tables.  Need a different People are catching on to the "numbers on the chairs" trick, so we will have to try something else.  Linc has reserved the space.  Don will take care of door prizes -- probably little goody bags like we did last year. 

Reasonably lengthy discussion about speaker.  Rod has spoken with person from Blacksmith Winery, who is willing to give a talk.  Question is where do we want him to focus.  Decision is to pay a little extra, and do a mini wine tasting.  Possibly two reds and two whites.  Blacksmith person can introduce each wine, and those who wish can taste.  Need to check with Club to be sure we can bring wine in, and who they want to do the serving/pouring.  There may be rules or a convention about who is "authorized" to do that.  Rod will get back to Blacksmith and make arrangements.

Henry Hoeh is our new Zone 1 rep.  He will get an invitation.  We will not be inviting him specifically as a guest speaker. 

Brief discussion of potential awards:  Member of the Year, perhaps a Rookie of the Year award, and maybe others, at Don's discretion.   

2.   Website:   Need more clarification on access to National website by regional websites.  Can we simply set up a link?  There is information in Regionfocus on what is available to tap into.     

3.   Membership:    No report.

4.   Calendar:  Several things considered, many "traditions".  Basically plan on last year's calendar (of course changing the dates so they're correct for 2002).  For new ideas consider :

            a.  Having a little questionnaire at the banquet tables for people to suggest possible activities for the calendar 

            b.  Consider a simple rally perhaps in conjunction with Jeff's BBQ. 

New Business

Newsletter:   Getch will not be able to do the newsletter for the foreseeable future.  He will do one more issue in January and then we'll need to find an alternative.  Suggestion to contact Glen Hill who has expressed interest in the past.  Question of whether he is equipped to do the more technical aspects (desktop publishing capabilities).  Brian will follow up with Glen.   

Events:  Schedules for track events are starting to appear.  North Country Region plans to do a Taste of the Track or something similar again this year (fall 2002).   

Don would like to push harder for our website to do updates.  Difficult to do without putting undue pressure on Linc who has already done a yeoman's job.  Would like to get more e-mails from members.  Would really like to be able to start a list of e-mail addresses on the website.  Need to consider the ramifications of that.

 No announcements/communications from National.

Meeting adjourned at 8:30

Next meeting, Febuary 6, 2002

Sally Sprafka

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