Board of Directors Meetings

Board Meeting Minutes

January 16, 2001

Offices of Ledgewood, Inc.

Present:            Don McGilvery, Dave Getchell, Joe Thrift, Linc Avery, Brian Poulin, Ned Vadakin, Russ Radcliffe, Rod Carr, Sally Sprafka.  Guest: Sean Glenn

 Meeting convened 7:00 p.m.

 Minutes approved as written

 1.    Discussion of whether BOD would like to have minutes posted on web.  Request to receive minutes of previous meeting sooner for opportunity to review.  Procedure:  Send minutes to all board members.  Don will receive additions, deletions or corrections.  Following reasonable time, Don will forward to Linc for posting to webpage.  Plan approved. 

 2.    Discussion of further items to post to webpage:  Our calendar.  Also, Linc will consider setting up a track page with a window that can be updated showing track events members plan to attend.  Brian volunteered to update the calendar of track event plans.  Rod has put together a track schedule with all but Rennsport Region and NER events (not published yet) which will be discussed following BOD meeting if time. 

           3.  Banquet planning:            Brian has met with Portland Country Club AV rep.  They rent equipment.  The cost is quite high.  They do not have a policy barring us from bringing our own AV equipment.  That it what we will plan to do.  Our buffet menu selection works out to $28.58 per person.  We will add to that a minimum of $50.00 for cash bar, and $275 for appetizers.  We will have a private room with oval tables that each seat 8.  Bar opens at 6:00. Dinner served at 7:00.  A $250 deposit is required.  Don will do invitations and RSVP cards.  Drop dead date for RSVP March 2.  Don will provide door prizes and tickets.  Door prizes will include $100 gift certificate from Zone 1.  Don agreed to contact TireRack to inquire about a set of tires for a door prize.  There is, after all, no harm in asking. 

            Entertainment:              Rolling slide show of all (good) pictures taken this last year.  Rolling track video.  Russ has learned that Dan Kary is not available on March 9.  Need to find another speaker.  Suggest Pete Tremper if he is available and interested.  Other suggestion was Jeff who is the manager of Bob Behr’s auto museum.  He has some great stories. 

             4.   Other business:            Our slate of officers has been forwarded to National, as have our annual reporting forms.  Our calendar for 2001 (as much as has been completed to date) was circulated and approved.  It will be posted to our webpage.

Meeting adjourned at 8:30 p.m.

S. Sprafka

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